Executive Assistant
Permanent Full Time Positions Available
John Flynn Private Hospital
An opportunity currently exists for an experienced administrative professional to provide support to the Executive team in the role of Executive Assistant.
About the role
To provide support to the relevant executive team members and ensure provision of administrative and secretarial services in order to achieve organisational goals and excellence in service delivery.
To have a thorough understanding of the importance of being able to protect the integrity and confidentiality of information across the responsibilities required of the role.
Property management including negotiating leases in conjunction with the DOF/CEO establishing and monitoring leases.
Your Skills and Experience
Essential.
- Effective communication both written and verbal and interpersonal skills.
- Proven ability to work effectively in a team environment and independently as required.
- Strong customer services skills
- Demonstrated computer proficiency in Microsoft programs ( i.e. Word Excel Outlook)
- Proven ability to complete tasks within designated timeframes.
Desirable
- Pervious experience in a similar role
- Degree/Diploma in office administration
- Other health service experience
Key Accountabilities & Position Deliverables
- Effectively and efficiently liaise with all levels of staff, management, accredited practitioners and external organisations.
- Prepare agendas and accurately maintain minutes and records of major meeting/events as required.
- Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
- Plan and coordinate functions and special projects.
- Ensure the maintenance of Visiting Medical Officers and Health Professionals e-files in relation to Credentialing and granting of Medical Privileges.
- Data entry and follow up of accredited practitioners’ documentation as required.
- Using Equifax to review, maintain, liaise, and communicate with accredited practitioners as required.
- Calendar management, meetings coordination, inquires management and other general office duties.
What’s in it for you?
Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
Discounts: Ramsay Rewards - Access great deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.
Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.
The Hospital
John Flynn Private Hospital is owned and operated by Ramsay Health Care and is a 354 bed acute care hospital with a 24 hour emergency department comprehensive cardiac services. Ramsay is a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 34,000 people. We have been focused on delivering high-quality patient care and practicing the Ramsay Way philosophy of ‘People Caring for People’ since 1964.
Requirements
- Must provide a National Police Check conducted within the previous 12 months
- According to the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.
To Apply
All applications must be lodged online. Applications made by recruitment agencies will not be considered.
For enquiries, please contact Joanne Mitchell on MitchellJoanne@ramsayhealth.com.au
Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com
